Lucas Senechal - AI ConsultingThe box
One box, in your building.
It looks like a small computer, and it is one. Your quoting, sales and order tools run on it.
On-premise AI box
Your own AI box, in your building.
A small computer that runs your quoting, sales and order tools on an open-source model. You own it. I set it up and keep it running.
For manufacturers, wholesalers and distributors with about 10 to 200 people.
Book a fit checkWhat is inside
Open the box and read the layers.
Open it up
Eight layers, each with a plain job.
Pull the box apart and you see what sits under every draft. Hover, tap or focus a layer to read what it does.
Connected
Your documents and your systems, joined.
The model reads your own documents and works through connections to your email, QuickBooks and ERP. It drafts. A person decides.
Closed again
You own it. I look after it.
Put it back together and it is one machine you own. I look after updates, backup checks and model upgrades.
Hover, tap or focus a layer to see what it does.
Illustration. Not a product photo.
The eight layers, in plain words
Top to bottom. The last one is the machine itself, and you own it.
- Approval screen
- Your person reads each draft and sends it, or changes it first. Nothing goes out without a person saying yes.
- Your modules (quoting, sales, orders and more)
- The tools your team uses each day: quoting, sales follow-up, order entry, and the rest we build together, one task at a time.
- Connections (email, QuickBooks, your ERP)
- Links to the systems you already run. They start read-only, and the box drafts. A person posts or sends.
- Your documents (searchable, with sources)
- Price lists, specs, procedures and past quotes, kept in one searchable place. Every answer points back to the page it came from.
- The open-source model (adapted to your documents)
- An open-weight language model that runs on the box. It is adapted to your work through prompts, tools and your documents, not built from scratch.
- Operating system and security
- A separate sign-in for each person and a record of what was asked and answered. We set the exact security setup together.
- Backups and remote support
- Backups of your documents and settings, and remote support only when you allow it. We agree the details together.
- The hardware (you own it)
- A compact computer sized to your team. You own it and it sits in your building.
What stays on your box
What runs on the box, and what still connects out.
I will be plain about this, because it matters for your customers and your insurer.
The model runs on the box by default.
Drafting, summaries and answers over your documents use the open-source model on your hardware. No outside model is involved unless you turn one on.
A cloud model is optional, and off until you allow it.
For a hard job, such as comparing two long contracts, you can switch on a cloud model for that task. It stays off until you allow it, and the screen shows when something was sent out.
Email, QuickBooks and shipping tools still use the internet.
Those services live in the cloud. The box connects to them with the narrowest access that works: read and draft first, and a person sends or posts.
Some of your own data does flow to the box.
Mail and accounting data travel from your providers to the box so it can work on them. We decide together which mailboxes, folders and collections it can see.
Three sizes
Sized to your team, not to a brochure.
I pick the size after a short test on your own quotes and price lists. Hardware is priced separately and quoted on the day you order, because prices move.
Starter
Drafting quote and reply emails, answering questions from your documents with sources, summarising reports.
Slower on very long PDFs, and not meant for the heaviest reasoning jobs.
Standard
Quotes built from several documents at once, reading price lists and spec sheets, working through your connections.
Expect it to slow a little when several people ask at the same moment.
Heavy
Heavy scanning, long documents, drawings, and more people asking at the same time.
A larger workstation. This is the size I test hardest before I recommend it.
Adapted, not trained from scratch
Adapted to your business, not trained from zero.
Nobody builds a new model for a 40-person shop. Most of the value comes from two things, and a third comes later if it is needed.
Prompt and tool design
Your quote templates, tone, required fields and checklists, written down once. The model is told to say when it does not know. Easy to read and easy to change.
Retrieval over your documents
Prices, specs, procedures and past quotes are looked up when needed and cited. When a price changes, you update the document. Nothing needs retraining.
Fine-tuning, later and only if needed
Used to lock in a house format or sort incoming requests, after we have seen prompts and retrieval fall short. It changes behaviour. It does not add knowledge.
Ownership
What you own, and what I look after.
You own
- The hardware, in your building.
- Your documents and everything the box stores about your business.
- The tools we build together, with the settings and rules written down.
- Your accounts on email, QuickBooks and your ERP. The box only holds limited access.
I maintain
- Patching and security updates.
- Backup checks, including a test restore.
- Model upgrades. New open models arrive often, and I test each one on your documents before you use it.
- A quarterly review of what the box does well and what it should do next.
One box is one point of failure. I recommend a power backup under it and a written fallback, such as switching a task to the cloud model or returning to your current process for a day.
See if a box fits your shop.
A short call. I ask how quotes, orders and follow-ups work today, and tell you plainly whether a box makes sense.
Book a fit check